目录
简介 Intro
行政助理执行各种管理职责以支持管理和专业雇主。他们受雇于整个公共和私营部门。
Administrative assistants perform a variety of administrative duties in support of managerial and professional employers. They are employed throughout the private and public sectors.
主要职责 Main Duties
- 准备，键入，编辑和校对信件，发票，演示文稿，宣传册，出版物，报告和来自机器听写和手写副本的相关材料
Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy - 查看并分发传入常规电子邮件和其他材料，并统筹内部以及与其他部门和机构的信息流量
Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations - 安排并确认雇主的约会和会议
Schedule and confirm appointments and meetings of employer - 订购办公用品，并维护库存
Order office supplies and maintain inventory - 接听电话和电子查询和传达电话内容和消息
Answer telephone and electronic enquiries and relay telephone calls and messages - 建立和维护人工和电脑信息备案系统
Set up and maintain manual and computerized information filing systems - 确定并建立办公程序
Determine and establish office procedures - 迎接来访者，确定业务性质并指引来访者到雇主或适当人员处。
Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person - 记录并准备会议纪要
Record and prepare minutes of meetings - 安排出差行程，并做好预订工作。
Arrange travel schedules and make reservations - 可编译数据，统计数据和其他信息，以支持研究活动
May compile data, statistics and other information to support research activities - 可以监督和培训办公室的工作人员当前软件程序和使用。
May supervise and train office staff in procedures and in use of current software. - 可以组织会议
May organize conferences
任职要求 Employment Requirements
- 通常需要完成中学学业。
Completion of secondary school is usually required. - 完成一到两年的行政助理或秘书的大专学习或其他项目
Completion of a one- or two-year college or other program for administrative assistants or secretaries
or - 先前具备文职经验
Previous clerical experience is required.
所有职称 All Titles
- 行政助理 administrative assistant
- 行政助理 – 办公室 administrative assistant – office
- 行政秘书 administrative secretary
- 任命秘书 appointment secretary
- 教堂的秘书 church secretary
- 合同书记 contracts secretary
- 执行秘书（除法律和医学） executive secretary (except legal and medical)
- 财政部长 finance secretary
- 人力资源书记 human resources secretary
- 贷款和赠款行政助理 loans and grants administrative assistant
- 办公室行政助理 office administrative assistant
- 贴身秘书 personal secretary
- 私人秘书 private secretary
- 记录秘书 recording secretary
- 销售书记 sales secretary
- 学校秘书 school secretary
- 秘书（除法律和医学） secretary (except legal and medical)
- 书记，教堂 secretary, church
- 书记，学校 secretary, school
- 司业务员 secretary-clerk
- 税务服务秘书 taxation service secretary
- 技术秘书 technical secretary
不包括职称 Exclusions
- 法庭记者，医疗打字员和相关的职业 Court reporters, medical transcriptionists and related occupations [1251](1251)
- 行政助理 Executive assistants [1222](1222)
- 法律行政助理 Legal administrative assistants [1242](1242)
- 医疗行政助理 Medical administrative assistants [1243](1243)
- 办公室经理（行政人员） Office managers (in [1221](1221) Administrative officers )